Privacy Policy: Sarah Wood Coaching

Effective Date: 6 March 2026

1. Overview

Sarah Wood Coaching ("we", "us", "Sarah Wood") is committed to protecting your privacy in accordance with the New Zealand Privacy Act 2020 and the Health Information Privacy Code 2020. This policy applies to all services, including the 40+ Fat Loss Formula and Private/1:1/VIP Coaching sessions.Ā 

2. Information We Collect

As a fully online service, we collect and process the following:

  • Personal details: Name, email address, and contact information.

  • Health Data: Your completed PAR-Q, medical history, body measurements, weight, and health goals.

  • Biometric/Visual Data: Video recordings you send of yourself performing exercises for technique analysis.

  • Group Interaction Data: Your image and voice as captured during recorded group Zoom coaching sessions, as well as any comments, photos, or videos you voluntarily post in the private online community.

3. Purpose of Collection

We collect this data solely to:

  • Safely design and implement your strength and nutrition programs.

  • Provide remote technique feedback via the community or direct message.

  • Deliver the 40+ Fat Loss Formula curriculum,, group coaching and private/1:1 /VIP coaching sessions.

  • Facilitate a supportive community environment for all members.

4. Use and Disclosure in a Group Setting

Under the NZ Privacy Act 2020 (Rule 11), we generally do not disclose your information. However, by joining a group program, you acknowledge and consent to the following:

  • Zoom Recordings: Live coaching calls are recorded and uploaded to the secure Member Area. Your participation (image/voice) will be visible to other current members of the program.

  • Community Posts: Information or videos you share in the online community are visible to all other members of the 40+ Fat Loss Formula.

  • Peer Confidentiality: All members are bound by our Terms and Conditions to keep the identity and personal information of other participants strictly confidential.

5. Storage and SecurityĀ 

Your information is stored digitally using secure, password-protected cloud platforms (such as Kajabi and Zoom).

  • Video Security: Videos sent for feedback or recorded during calls are kept on secure servers and are not shared with third parties outside the program membership.

  • Retention: Under the NZ Health Information Privacy Code, we are required to retain your health records (including your PAR-Q) for 10 years after your last coaching interaction, after which they will be securely destroyed.

6. Your Rights

You have the right to request a copy of the personal information we hold about you and to ask for it to be corrected if you believe it is incorrect. To exercise these rights, please contact Sarah Wood at [email protected]

Ā 7. ContactĀ 

If you have any questions, concerns or complaints about this Privacy Policy please contact Sarah Wood by email: [email protected]